What the Playbook delivered

The benchmark library compared every line item against 14 prior events and surfaced 12 line items priced over benchmark. Producers used the deltas to renegotiate scope and unit rates ahead of contracting — turning a gut-feel review into a portfolio-wide check.

• Statement Floral · Coordination
  +227.6%

  $42K
• Statement Floral · Floral install
  +60.2%

  $28K
• TCI · Lighting labor
  +14.5%

  $15K

Scheduled AI workflows handled the repeatable scaffolding so producers could spend their hours on judgement calls. Across 17 automations, the top three contributors below cut roughly 68% of the cumulative time.

• Brief intake categorizer
  8 intakes

  auto-processed
• Anomaly detection
  47 surfaces

  flagged
• Recap deck generator
  3 decks

  pre-drafted

Pattern detection across vendor and contractor feedback turned tribal knowledge into portfolio signal. The AI flagged the recurring shapes early enough for producers to act — never auto-resolved, always handed back for human judgement.

• Vendor delivery timing
  4 events

  flagged
• F&B threshold surprises
  3 events

  flagged
• Creative scope drift
  2 events

  flagged

On the Immersion LA, the proposal AI surfaced Statement Floral as a line-item outlier — coordination charged at +227.6% over benchmark. Producers selected Salt instead, locking in $57K of decor savings without compromising the creative direction.