Late expenses
Late expense tracker
10 expenses submitted past deadline · 4 awaiting decision
Total late count
10
All late submissions on file
Pending decision
4
Awaiting producer or finance review
Accepted (this quarter)
5
Approved with reason on file
Written off (this quarter)
$720
1 expense past policy threshold
AI heads-up
7 expenses over 180 days late this quarter — recommend tighter enforcement of submission window. Repeat submitters: the same 2 people show up across multiple late entries.
AI flags pattern. Producer or finance lead decides on policy change.
Sorted by days late descending
| Submitter | Event | Expense / submitted | Days late | Amount | Category | Decision | Action |
|---|---|---|---|---|---|---|---|
LZ Lin Zhao Production Coordinator | ChinaJoy 2024 Hype Lounge Local taxi receipts (CNY 5,200) — no English translation | Aug 12, 2024 submitted Mar 30, 2026 | 595 | $720 | T&E | Written off by Sam Hagen “Past 18-month policy threshold + receipts unrecoverable. Written off.” | |
CJ Caleb Johnson Show caller | LVMH Brand Activation 2024 Uber from LAX → hotel for 2024 site visit | Dec 15, 2024 submitted Apr 22, 2026 | 493 | $184 | T&E | Pending “Receipt was in old phone — recovered after device replacement” | |
DP Devon Park Producer | P&G Spring 2025 Per-diem dinner during site walk | Aug 7, 2025 submitted Apr 30, 2026 | 266 | $92 | T&E | Pending | |
SM Sara Malik Account Lead | P&G Spring 2025 Client gift — pre-event courtesy | Jul 18, 2025 submitted Apr 8, 2026 | 265 | $412 | T&E | Pending | |
MB Marco Bianchi Designer | P&G Brand Summit 2025 Adobe Creative Cloud — billed to wrong card | Aug 12, 2025 submitted Apr 9, 2026 | 240 | $145 | Software | Accepted by Sam Hagen | |
LZ Lin Zhao Production Coordinator | ChinaJoy 2025 Hype Lounge On-site team meals (CNY 8,100) | Aug 4, 2025 submitted Mar 22, 2026 | 230 | $1,120 | F&B | Accepted by Sam Hagen “CNY → USD reconciliation finalized” | |
DP Devon Park Producer | Nike Summit 2025 Hotel valet — 3 days | Sep 21, 2025 submitted Apr 12, 2026 | 203 | $215 | T&E | Pending | |
CJ Caleb Johnson Show caller | Nike Summit 2025 Day-of materials run — printer + emergency cables | Sep 22, 2025 submitted Mar 15, 2026 | 174 | $280 | T&E | Accepted by Sam Hagen | |
YT Yumi Tanaka Producer | Hakuhodo Tokyo 2025 Vendor F&B — Tokyo Translation Pool — wasn't added to PO at the time | Nov 9, 2025 submitted Apr 15, 2026 | 158 | $38,000 | F&B | Accepted by Sam Hagen “Legitimate vendor expense; processing delay due to JPY → USD reconciliation lag” | |
ML Maria Lopez Production Coordinator | Immersion LA 2026 Working dinner with Aqua F&B contact | Mar 8, 2026 submitted Apr 25, 2026 | 18 | $64 | T&E | Accepted by Alex Schwab “Within reasonable submission window” |