Scope of work
Tech Partner Day · United States — service catalog
The 14-category RFP scope applied to this event. Locale restrictions and Amazon-provided components are flagged inline.
Total categories
14
In the RFP service catalog
In scope
14
Default scope for this event
Locale-restricted
3
Apply only to specific cities
Amazon-provides
2
Confirm delivery before kick-off
Heads-up
Style Guide creation is excluded — Amazon provides the global toolkit. Confirm Amazon has delivered before kick-off.
IMAG and Live stream are scoped only for the 4 hero cities (Frankfurt / Toronto / London / Shanghai); other cities default to local-language interpretation.
Project Management
End-to-end program management across the regional event slate.
- Program timeline + dependency tracking
- Cross-team coordination
- Status reporting cadence
Production/Logistics
Venue sourcing (locale-restricted), registration ops, F&B management.
- Venue sourcing (limited locales)
- Venue rental fees EXCLUDED
- Registration operations
- F&B management
Locale rule
Venue sourcing is in scope (80 hrs allocation) for Sydney, Shanghai, and Tokyo only. Venue rental fees are excluded globally.
Space Planning and Operations
Floor plans, attendee flow design, zone layouts.
- Floor plans
- Flow design
- Zone-mapping
Sponsors
Support and asset mgmt for 3–6 sponsors per location with turnkey 15×15 max booths.
- Support & asset mgmt
- Booth/expo services
- Lead capture
- 3–6 sponsors per location
- Turnkey 15×15 max booth: counters, WIFI drops, power drops, monitor/cabling, post-event lead access
Infrastructure and Branding
Internet, furniture rentals, venue branding install.
- Internet connectivity
- Furniture rentals & install
- Venue branding install
- Additional technical requirements
Budget
Full management and 3rd-party vendor management.
- Full mgmt
- All 3rd-party vendor mgmt
Security
Vendor mgmt, insurance, mandatory risk assessment.
- Security vendor mgmt
- Insurance
- Mandatory risk assessment
Safety and Compliance
Crisis mgmt, fire marshall, ADA/DEI, sustainability.
- Crisis mgmt plan with Amazon Protective Services
- Fire Marshall coordination
- ADA/DEI accessibility plan
- Sustainability practices
Post-Event Management
Billing & reconciliation, de-brief, 4P supplier mgmt.
- Billing & Reconciliation
- De-brief
- Fourth-Party Supplier Management
Technical
Keynote 60 mins + 2 breakouts. IMAG and live stream restricted to 4 hero cities.
- Keynote 60 mins
- 2 breakouts
- IMAG (4 cities)
- Teleprompt floor-supported or rigged
- Live stream (4 cities)
- VOD breakouts only
- Show direction
- Live stream direction
Locale rule
IMAG and live stream are scoped only for Frankfurt, Toronto, London, Shanghai.
Fabrication
Connections Hub focal point: 2–6 cross-Amazon biz units, 2–3 demos, 3–6 sponsors.
- Connections Hub focal point
- 2–6 cross-Amazon biz units (Twitch, Fire TV, Prime Video, etc.)
- 2–3 product demos (often repurposed/reskinned from flagship)
- 3–6 sponsors at 10×10 or 10×15
Content
PPT template, simultaneous interpretation tiered by city, speaker support, post-production.
- Standard PPT template
- Live stream (4 cities)
- VOD breakouts only
- ~25% regional customization
- Speaker support (rehearsal, table reads, green room, run-of-show, backstage, mic/IFB)
- Post-production (archiving, session recordings, caption verification, asset organization)
Locale rule
Sim Interpretation Medium (Local + EN) for São Paulo / Sydney / Paris / Milan / Tokyo. Sim Interpretation Large (EN + 4–6 langs) for Frankfurt / Toronto / London / Shanghai.
Creative
Style Guide excluded — Amazon provides. NVE does 10–15% regional customization.
- 10–15% regional customization in graphics & environmental design
- Environmental Design (keynote/breakouts/Hub/networking)
- Stage adheres to flagship branding
- Lighting, furniture/decor/florals from local rentals
- Fabrication of event builds
- Branded environment graphics
- Wayfinding
- Print (large-format graphics, badges, programs, info cards, directional signage, menu cards)
- Experiential elements (interactive installations, photo ops, demo station branding, registration area design)
Amazon provides this
Confirm delivery of the Amazon-supplied toolkit before NVE begins regional customization.
Digital
Email comms template + landing page CSS. Social media excluded.
- Email comms template ~10 emails (template provided by Amazon)
- CSS for landing page consistency
- Website (standard template, custom CSS replicated and localized)
- Social media excluded across all markets
Amazon provides this
Confirm delivery of the Amazon-supplied toolkit before NVE begins regional customization.