Scenario · centralized
Single Anchored Team + Regional Flex
Central US-based retained team owns the relationship and the calendar. Regional bench supplements as events fire abroad. Best for moderate concurrent volume with most events in a single region.
Retained headcount
7
Across US hub + regions
Avg bench
9
Steady-state supplementation
Concurrent coverage
3
Events handle-able in parallel
Annual cost
$1.9M
All-in retained + avg bench
Retained roles + regional bench depth · sized by utilization
Retained · US hub
Sarah Marin
Account Lead — Amazon Ads
Alex Schwab
Production Lead
Jordan Park
Creative Lead
David Chen
Content Lead
Maria Lopez
Logistics Lead
Priya Iyer
Strategy Lead
Retained · regional
Yumi Tanaka
APAC Regional Lead
Regional bench rings
Retained roles × decision rights · centralized model
| Role | Region | budget approval | client relationship | scope changes | vendor selection | production go decisions | crew staffing | creative approval | brand guardrails | agency direction | content scope | editorial approval | speaker confirmations | travel approval | venue coordination | permit management | apac vendor selection | apac permit management | local crew staffing | strategic direction | measurement framework | client reporting |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Sarah Marin Account Lead — Amazon Ads | US | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | |||
Alex Schwab Production Lead | US | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | |||
Jordan Park Creative Lead | US | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | |||
David Chen Content Lead | US | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | |||
Maria Lopez Logistics Lead | US | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | |||
Yumi Tanaka APAC Regional Lead | APAC | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | |||
Priya Iyer Strategy Lead | US | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — | — |
26-week demand line overlaid with this scenario's coverage ceiling
16 weeks would exceed this scenario's coverage of 3 concurrent events. Tinted area is uncovered demand.
Pros
- Single source of truth — one team that owns the partnership
- Lowest annual cost vs full multi-region staffing
- Tight institutional memory across events
Cons
- Falls over above ~3 concurrent events
- Regional events depend on bench availability — risk during peak weeks
- US-time-zone bottleneck for APAC events
Portfolios of 12–20 events/year with up to 3 concurrent at peak.