Vendor proposals
Vendor — apples-to-apples comparison
7 proposals received · Amazon Ads Immersion Day: Los Angeles · Sep 15–16, 2026 · Los Angeles
Lowest quote
$95K
TCI Lighting & Audio
Highest quote
$312K
TCI Lighting & Audio · +228% vs lowest
Decor allocation
$180K
Soft target within event budget
Outliers flagged
4
Across all proposals · AI-extracted
Extracted from PDFs · matched by item name across vendors
| Line item | |||||||
|---|---|---|---|---|---|---|---|
| Hand-tied bistro arrangements | $11,900 28 × $425 | $10,640 28 × $380 | $10,080 28 × $360 | — | — | — | — |
| Statement entry installations (twin) | $37,000 2 × $18,500 | $22,400 2 × $11,200 | $19,800 2 × $9,900 | — | — | — | — |
| Centerpiece arrangements (premium tier) | $25,900 14 × $1,850 | $23,100 14 × $1,650 | $21,700 14 × $1,550 | — | — | — | — |
| Cocktail florals (low profile) | $8,640 36 × $240 | $7,740 36 × $215 | $7,380 36 × $205 | — | — | — | — |
| Stage backdrop floral wall | $24,500 1 × $24,500 | $22,800 1 × $22,800 | $21,400 1 × $21,400 | — | — | — | — |
| Install + strike labor | $38,400 1 × $38,400 | $32,600 1 × $32,600 | — missing — Not quoted | — | — | — | — |
| Refrigerated transport (LA basin) | $9,200 1 × $9,200 | $8,400 1 × $8,400 | $7,900 1 × $7,900 | — | — | — | — |
| Day-of touch-ups + on-site florist | $3,960 2 × $1,980 | $3,520 2 × $1,760 | $3,080 2 × $1,540 | — | — | — | — |
| Coordination + design fee | $19,000 1 × $19,000 | $3,000 1 × $3,000 | $2,400 1 × $2,400 | — | — | $7,200 1 × $7,200 | $8,000 1 × $8,000 |
| Lighting design + program (2 day) | — | — | — | $18,000 1 × $18,000 | — | — | — |
| Lighting tech day rate | — | — | — | $9,600 8 × $1,200 | — | — | — |
| 4K LED video wall — 16 panels (500x500mm) | — | — | — | $8,640 16 × $540 | — | — | — |
| Audio package (FOH + monitors + 12-channel) | — | — | — | $14,500 1 × $14,500 | — | — | — |
| Wireless lavalier (Sennheiser) + IFB | — | — | — | $1,980 12 × $165 | — | — | — |
| Confidence monitor (32in, on-stand) | — | — | — | $980 4 × $245 | — | — | — |
| AI-content-wall integration (Gen-AI render passthrough, real-time) | — | — | — | $22,000 1 × $22,000 | — | — | — |
| Samsung interactive-ad demo station (turnkey, July 2026 platform) | — | — | — | $8,500 1 × $8,500 | — | — | — |
| Show-call + on-site engineer (2 pax × 3 days) | — | — | — | $10,800 6 × $1,800 | — | — | — |
| Plaza Stage LED reveal — 24-fixture installation | — | — | — | — | $142,000 1 × $142,000 | — | — |
| AI-generated content wall (Gen-AI render rig + 18 panels) | — | — | — | — | $78,000 1 × $78,000 | — | — |
| Audio package (4-day Plaza of Passions) | — | — | — | — | $32,500 1 × $32,500 | — | — |
| On-site crew (5 techs × 6 days incl. load-in/strike) | — | — | — | — | $36,000 30 × $1,200 | — | — |
| Travel + per-diems (LA → Cannes) | — | — | — | — | $23,500 1 × $23,500 | — | — |
| Sponsor lounge installation (modular footprint, 28ft × 14ft) | — | — | — | — | — | $38,500 1 × $38,500 | — |
| Modular banquettes (3-seat unit, walnut + bouclé) | — | — | — | — | — | $15,600 8 × $1,950 | — |
| Branded environment graphics (front-lit, dimensional) | — | — | — | — | — | $14,400 6 × $2,400 | — |
| Modular stage extension (12ft × 8ft, riser + skirt) | — | — | — | — | — | $9,800 1 × $9,800 | — |
| Cocktail high-tops (round, brass + blackened oak) | — | — | — | — | — | $6,720 14 × $480 | — |
| Lounge club chairs (paired) | — | — | — | — | — | $5,100 12 × $425 | — |
| Install + strike crew (4 pax × 2 days) | — | — | — | — | — | $10,800 8 × $1,350 | — |
| Refrigerated transport + rigging (LA basin) | — | — | — | — | — | $7,800 1 × $7,800 | — |
| Day-of touch-ups + on-site lead | — | — | — | — | — | $2,480 2 × $1,240 | — |
| Floor protection + dance-floor inlay (modular) | — | — | — | — | — | $4,000 1 × $4,000 | — |
| Executive cabana builds (8 cabanas, branded environment) | — | — | — | — | — | — | $92,000 8 × $11,500 |
| Hospitality lounge build-outs (sponsor pavilion + AGM lounge) | — | — | — | — | — | — | $57,000 2 × $28,500 |
| Modular stage extensions (mainstage flank + Q&A pod) | — | — | — | — | — | — | $17,600 2 × $8,800 |
| Branded environment graphics (dimensional, executive zone) | — | — | — | — | — | — | $26,600 14 × $1,900 |
| Furniture package (modular banquettes + lounge club chairs) | — | — | — | — | — | — | $12,400 1 × $12,400 |
| On-site crew (5 techs × 4 days, build-in to strike) | — | — | — | — | — | — | $24,000 20 × $1,200 |
| Rigging + transport (Vegas basin, climate-controlled) | — | — | — | — | — | — | $14,900 1 × $14,900 |
| Total quoted | $178,500 | $134,200 | $121,400 | $95,000 Lowest | $312,000 | $122,400 | $252,500 |
Extracted from each proposal · outliers flagged
Statement Floral
Payment
Net-30
Deposit
40% on signing
Cancellation
50% if cancelled <14 days; full if <72h
Exclusivity
None
IP rights
Vendor retains design rights — exhibitions OK
Garland & Co
Payment
Net-30
Deposit
35% on signing
Cancellation
40% if cancelled <14 days; 75% if <72h
Exclusivity
None
IP rights
Client owns design — vendor may use as portfolio
Salt Floral Studio
Payment
Net-45
Deposit
25% on signing
Cancellation
30% if cancelled <14 days; 60% if <72h
Exclusivity
None
IP rights
Client owns design
TCI Lighting & Audio
Payment
Net-30
Deposit
50% on signing
Cancellation
30% if cancelled <21 days; 60% if <72h
Exclusivity
None
IP rights
Client owns event content; AI-content-wall sublicense survives event
TCI Lighting & Audio
Payment
Net-30
Deposit
40% on signing
Cancellation
50% if cancelled <30 days
Exclusivity
None
IP rights
Client owns event content; Gen-AI content-wall license is single-event
Form Modular
Payment
Net-30
Deposit
40% on signing
Cancellation
40% if cancelled <14 days; 75% if <72h
Exclusivity
None
IP rights
Client owns design; vendor may use as portfolio with 30-day post-event hold
Form Modular
Payment
Net-30
Deposit
50% on signing
Cancellation
50% if cancelled <30 days
Exclusivity
None
IP rights
Client owns environment design; modular system designs retained by vendor
- Statement Floral · Statement entry installations (twin) · $37,000
Highest entry-install quote of the three
Unusual - Statement Floral · Coordination + design fee · $19,000
Coordination fee 2.4× market average
Unusual - Salt Floral Studio · Install + strike labor
No labor line — install/strike not quoted
Missing - TCI Lighting & Audio · Lighting tech day rate · $9,600
Day rate ~11% over benchmark of $1,080
Unusual
For Statement Floral
- 1.Coordination fee is $19,000 — what staffing does this cover beyond the on-site florist line?
- 2.Statement entry installation at $18.5K/unit — what is the build complexity vs. Garland's $11.2K equivalent?
- 3.Confirm vase/vessel rental is included in centerpiece unit price or separately invoiced.
For Garland & Co
- 1.Confirm ratio of on-site florists to guest count — 2 floats feels light for a 75-guest immersive arrival sequence.
For Salt Floral Studio
- 1.Lowest total but install/strike labor not quoted. Is labor included in unit prices, or separate?
- 2.Net-45 is non-standard for this category — confirm timing or align to Net-30.
- 3.Day-of touch-up: 2 florists × what duration? Brief calls for 6h coverage minimum.
For TCI Lighting & Audio
- 1.Lighting tech day rate $1,200 is 11% above benchmark — given portfolio volume, is there room at $1,080?
- 2.AI-content-wall integration: confirm real-time render rig is included in the $22K, or is a separate sublicense fee due to Amazon (Prime Video Signature)?
- 3.Samsung demo station: confirm install + tear-down labor scope.
For TCI Lighting & Audio
For Form Modular
- 1.Confirm modular banquette upholstery is the bouclé in the spec deck — color drift in past Amazon activations resolved by switching to the warmer Pantone 14-1118.
- 2.Sponsor lounge installation: confirm whether modular footprint includes underfloor cable management (matters for the AI-content-wall integration adjacent).
For Form Modular
Items in the brief that proposals didn't cover
Statement Floral
- No itemized rental breakdown for vases / vessels
- No COI proof attached
Garland & Co
No gaps detected
Salt Floral Studio
- Install + strike labor not quoted — likely separate invoice
- No COI proof attached
- Day-of touch-up scope underspecified
TCI Lighting & Audio
- Backup mic kit included or separate line?
- Confirm DMX universes for the 24-pendant array
TCI Lighting & Audio
No gaps detected
Form Modular
No gaps detected
Form Modular
No gaps detected