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BUDGET · RECON

Amazon Ads Immersion Day: Los Angeles

Reconciled as of May 9, 2026 · 13 charges across NetSuite + Ramp + Nexonia

Reconciliation sources

Three ledgers, one truth

Internal tracker

Budget line items · last touched today

Invoice pool

5 Ramp · 3 Nexonia

NetSuite financials

3 POs · 2 bills · last sync 2026-05-08

Planned

$850K

Sum of budget lines

Actual

$291K

10 of 13 charges mapped

Variance

−$559K

Under planned spend

Margin

65.7%

Forecast against client budget

AI auto-matched

Continuous · refreshed on charge post

10 of 13 charges automatically reconciled · 3 need human review

Planned vs actual by category

All figures USD

Venue

Planned $180KActual $175KVariance −$5K

NetSuite

Aqua

Aqua Beverly Hills — 50% deposit

$87,500

Apr 15

NetSuite

Aqua

Aqua — final balance

$87,500

May 4

BOH

Planned $35KActual $0Variance −$35K

No charges posted yet.

Permits

Planned $8KActual $0Variance −$8K

No charges posted yet.

Custom Fab

Planned $90KActual $0Variance −$90K

No charges posted yet.

Technical / AV

Planned $145KActual $95KVariance −$50K

NetSuite

TCI Lighting & Audio

TCI Lighting & Audio — first milestone

$47,500

Apr 22

NetSuite

TCI Lighting & Audio

TCI Lighting & Audio — second milestone

$47,500

May 4

Talent

Planned $60KActual $18KVariance −$42K

NetSuite

Encore Talent Agency

Speaker honoraria — first half

$18,000

May 2

Signage

Planned $22KActual $0Variance −$22K

No charges posted yet.

Tradeshow

Planned $18KActual $0Variance −$18K

No charges posted yet.

3P Staffing

Planned $65KActual $0Variance −$65K

No charges posted yet.

Catering

Planned $95KActual $0Variance −$95K

No charges posted yet.

Logistics

Planned $45KActual $3KVariance −$42K

Ramp	United Airlines Site visit — JFK→LAX r/t (2 pax)	$1,080	May 2
Ramp	Uber Site visit — Uber rides LA	$412	May 3
Ramp	Hotel Bel-Air Site visit — 2 night stay (Alex)	$1,240	May 3
Nexonia	Maria Lopez (mileage) Site visit mileage — Maria Lopez	$184	May 4
Nexonia	David Chen (per diem) Per diem — site visit (3d)	$285	May 5

General Production

Planned $87KActual $0Variance −$87K

No charges posted yet.

Unmapped charges

RampMay 5
Vroman’s Bookstore
Books for client gift bags
$248
AI suggested: BOH (78% confident)
RampMay 1
Adobe Creative Cloud
Adobe CC subscription — design
$89
AI suggested: General Production (62% confident)
NexoniaMay 4
Alex Schwab (taxi)
Airport transfer — site visit
$78
AI suggested: Logistics (91% confident)

FX-aware reconciliation

Charges in source currency reconciled at posting-date FX vs current FX. Variance attributed to FX, not cost overrun.

Demo: this section only appears on APAC events in production. Showing on Immersion LA for visibility — data is from Hakuhodo Strategic Partner Immersion.

FX intelligence

Source currency total

JPY ¥4,360,000

USD @ posting

$28,864

USD @ current FX

$27,904

Variance attributed to FX

−$960

Vendor	Description	Category	Source amount	FX @ posting	USD @ posting	FX @ current	USD @ current	FX variance
Tokyo Midtown Hall	Venue rental — 2-day buyout	Venue	JPY ¥2,400,000	0.0066	$15,840	0.0064	$15,360	−$480
Tokyo Translation Pool	Live interpreter (EN ↔ JP) × 3 days	Translation	JPY ¥880,000	0.0067	$5,896	0.0064	$5,632	−$264
Yumi Tanaka (producer)	Local producer — 12 days at JPY day rate	3P Staffing	JPY ¥1,080,000	0.0066	$7,128	0.0064	$6,912	−$216

Total FX impact across 3 APAC charges: −$960 · saved by FX shift since posting